Remote and hybrid work solutions for SMEs
Remote and hybrid work solutions for SMEs
No matter where your organization is on the path to new, hybrid or decentralized work models: As part of an individual consultation, we specifically address your situation and needs.
We develop and accompany customized concepts or advise you selectively on specific issues - entirely according to your needs.
RemPro Academy's trainings, coaching and education are based on one simple principle: A focus on implementation and applicability from day one! Our offers are designed in such a way that participants can use and apply the knowledge they have gained right after the first event.
Holistic, future-oriented and attractive working conditions create flexibility, space for creativity and more productive collaboration. Optimally designed workspaces promote creative and productive work and use resources flexibly. Spaces for teamwork, quiet work zones, open areas for social exchange and productive togetherness - RemPro supports you in the needs-based design and implementation of your workspaces.
You have precise ideas about which topics you need support with and want to get started right away? With our instant solutions, RemPro provides you with prepared materials, checklists and manuals for immediate application.
Whether onboarding to work from home, decentralized team events, or digital employee surveys - we have developed, tested, and successfully implemented all processes and procedures.
No matter where your organization is on the path to new, hybrid or decentralized work models:
As part of an individual consultation, we specifically address your project. We develop and accompany customized concepts or advise you selectively on specific issues - entirely according to your needs.
RemPro Academy's trainings, coaching and education are based on one simple principle: A focus on implementation and applicability from day one! Our offers are designed in such a way that participants can use and apply the knowledge they have gained right after the first event.
Ganzheitliche, zukunftsorientierte und attraktiv gestaltete Arbeitsbedingungen schaffen Flexibilität, Raum für Kreativität und produktivere Zusammenarbeit. Optimal gestaltete Arbeitsräume fördern kreatives und produktives Arbeiten und nutzen Ressourcen flexibel.
Räume für Teamarbeit, Stillarbeitszonen, offene Bereiche für den sozialen Austausch und ein produktives Miteinander – RemPro unterstützt Sie bei der bedarfsgerechten Konzeption und Umsetzung Ihrer Arbeitsräume.
Hinter RemPro steht ein interdisziplinäres Team aus erfahrenen Beratern und Spezialisten, die eins eint: Ihre Fachkenntnisse über sowie der Glauben an hybride Arbeitsmodelle. Aus München, Berlin und Oldenburg beraten wir vor allem Mittelständler auf dem Weg in eine digitale Zukunft des Arbeitens – online und auch vor Ort.
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About the management
As a long-standing team of consultants, our managing directors have been working successfully together for over ten years. Their knowledge and skills complement and supplement each other ideally for RemPro's sustainable and practical consulting approach, from which our customers benefit.
Master Business Engineering
Juliane Schulz has been a consultant and trainer for 20 years. As a management consultant and executive in strategic line functions, she combines strategic and operational experience in a solution-oriented manner for her clients.
As a trainer, Juliane Schulz has already trained hundreds of employees in software applications, decentralized working methods and productivity techniques. As an expert in digital transformation, she has developed and implemented extensive corporate strategies, especially for medium-sized companies. She holds a degree in industrial engineering.
Cultural Studies, M.A.
Together with countless customers, she has developed and successfully implemented decentralized work models. As a certified change manager, business coach and trainer, she is constantly developing digital work formats. Gesa Bartels holds a degree in cultural studies.
From the very beginning, Ms. Bartels and Ms. Schulz took the needs and ideas of employees and management into consideration and always kept our task as a service provider in mind.
Volker Stammer, Managing Director
Stadtwerke Bad Salzuflen
We are happy that the team around Mrs. Bartels and Mrs. Schulz will continue to accompany the EMV!
Managing Director Europa Möbel Verbund GmbH & Co. KG
They provided my management team and me with deep insight into current topics on remote work and hybrid working models (work from home and office).
Managing Director Stadtwerke Prenzlau GmbH
Our team at ITM implemented the first measures directly the day after the introductory training and thus achieved measurable improvements right away.
Human Resources Manager, ITM Isotopen Technologien München AG
RemPro's experts have enormous expertise in the areas of corporate culture and decentralized collaboration. At the same time, they always had a practical implementation in mind during the collaboration and responded exactly to our needs.
We were able to implement some measures and formats directly after the first workshop!
Director Managed Services, Merkle Inc.
RemPro has developed a concept for remote work, which is supported and endorsed by all EMV personnel managers without exception.
Ulf Rebenschütz, Managing Director
Europa Möbel-Verbund GmbH & Co. KG
That way, the Stadtwerke Bad Salzuflen will further increase its very high attractiveness as an employer.
Jörg Moshage, Human Resources Manager
Stadtwerke Bad Salzuflen
During a joint workshop with our managers from the areas of corporate communications, human resources and customer service , the two of them always made sure that the content, tips and solutions were tailored precisely to our needs and could be implemented in practice.
Thanks to the knowledge imparted by RemPro, we were able to adapt certain processes in our new working environment in a very short time and achieve sustainable and measurable improvements.
Head of Corporate Communications Stadtwerke Prenzlau GmbH
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Frequently asked questions
Als Experte für mobile Arbeit und Homeoffice erreichen uns immer wieder Fragen zu hybriden Arbeitsmodellen und zur Einführung dessen. Wir haben unsere Antworten auf die häufigsten Fragen kompakt und nach Themenbereichen sortiert für Sie zusammengestellt.
General questions about remote work
What is the difference between telecommuting and remote work?
Telecommuting is a type of work organization in which employees perform their work tasks wholly or partly outside the employer's business premises or operating sites. The employer sets up a separate workplace for this purpose. They also have a clearly regulated right of access. In turn, working remotely colloquially describes occasional work at a workplace other than the employer's premises, usually from home. When such work is planned and carried out regardless of location outside of the contractually agreed place of work by using mobile telecommunication tools and mobile IT systems, one refers to this as remote work.
What is the definition of telework?
As teleworker is someone who works for gain on behalf of tradespeople in their own private premises or another environment of their own choosing to produce work results for a client. It is important to note that a teleworker is not defined as a remotely working individual.
What are hybrid work models?
Hybrid work models describe the combination of centralized work in the office and decentralized, remote work. Making work location and working hours more flexible helps to increase employee motivation and productivity as well as perceived employer attractiveness, which is the reason why hybrid work models have already been introduced by many companies.
Can I offer hybrid work models in my company?
The prerequisite for being able to offer a hybrid working model in one's own company is the development of suitable digital organizational and communication structures. Especially for employees with long commutes, offering hybrid work models increases employer attractiveness and employee satisfaction. A management consultancy can support and professionalize a thorough analysis and development of suitable structures in your company.
What will the work model of the future look like? What role will hybrid work play in the future?
Hybrid work is already proving that flexible working environments increase employee productivity, and that decentralized collaboration can work successfully. Hybrid work enables the combination of advantages of on-site collaborations with benefits of remote work and will be an essential component of future workplaces. Especially in decentralized organizational structures, individual and digital solutions are essential to build competitive and sustainable businesses.
What does New Work mean?
The transformation of the working world through innovation and Digitalization is also reflected in Corporate culture and calls for an increasingly innovative working environment with more flexibility and autonomy for employees. Core objectives of New Work, the flexibilization of working time, place of work, and structures offer employers many advantages for digital transformation. An increasingly employee-centric focus promotes and strengthens employee motivation and engagement, resulting in continuous growth in employer brand and output.
What advantages does New Work offer?
New Work offers employers the opportunity to develop decentralized corporate structures, increased motivation, and productivity to survive and remain successful in an increasingly complex digital market. In addition to positioning yourself as an attractive employer through flexible working time and location models, New Work concepts in your company lay the foundation for successful Digitalization.
How can New Work be implemented in companies?
The redesign of corporate structures and implementation of a guideline for the basic understanding of general processes and specifications form the cornerstone for the sustainable and professional introduction of New Work models. Training should be offered in which digitalization measures are introduced. For the professional analysis of the company's situation as a necessary step for the elicitation and implementation of suitable measures, the support of a professional, specialized management consultancy .
New Work and New Leadership - How can I adapt my leadership style?
To adapt your leadership style to New Work we recommend transparent communication with employees and a shift in focus to work results instead of mere attendance. Through daily meetings, repeated check-ins, and feedback discussions, communication and employee satisfaction can also be strengthened in a decentralized manner. Furthermore, as a manager, you can also prepare specifically for New Work, remote work, and decentralized leadership through training.
What advantages does remote work have over office work?
By offering the opportunity to work remotely the company's image is improved and you position yourself as an attractive employer. The productivity of remotely working employees is proven to be increased whilst stress levels are decreased. Even in cases such as the current Covid-19 pandemic, regular operations can be maintained without downtime. Employers can reduce costs by letting employees work remotely, as this results in reduced sick leave and operating costs, whereas employees can be guaranteed an improved work-life balance by elimination of travel time.
How can I work remotely as a manager?
As a manager, you too can go remote, by virtually leading your company. At the beginning of a new project, organize kick-off meetings to define goals and clarify the course of the project with those involved. Strengthen the contact between your employees, be regularly approachable and have an open ear for your employees. Honest feedback as well as praise also ensure successful virtual leadership.
Welche positiven Veränderungen bringt New Work für mein Unternehmen mit sich mit?
New Work is an important prerequisite for initiating and improving digitalization processes in your company. By making the place of work and working hours more flexible, you give your employees more creative freedom, increase motivation, and position yourself as an attractive employer. Furthermore, by making structures more flexible in a targeted manner, you prepare your company for future changes in the long term and ensure successful positioning in an increasingly complex digital market.
What opportunities does remote work offer employees?
Working remotely offers employees more freedom and extended autonomy through the flexibilization of the work location and working hours. The free organization of the working day has a positive effect on the motivation and commitment of your employees. In addition, commuting and travel costs are eliminated, attracting potential employees who are based outside a commuting distance to your company.
Does an employer have to view employees' remote workspaces in person?
Employers are responsible for labor and data protection being followed by remotely working employees. However, this does not have to be done by an actual inspection of employees' private rooms by the employer. It is more advisable to set out requirements in a corresponding policy, which employees must agree to in writing.
What preparations are useful for the introduction of remote work?
To ensure a consistent level of employee productivity and compliance with data protection and occupational health and safety requirements, as well as guarantee the sustainable implementation of remote work it is essential to provide employees with comprehensive training. Depending on the employees' level of knowledge, this includes introductory and practical training on topics relating to data security, the legal basis, and methods regarding working remotely. Furthermore, regulations should be laid down in a policy to whose compliance employees must agree in writing.
Does the works council have a right of co-determination in the case of remote work?
The organization of work carried out remotely is also subject to co-determination by the works council, meaning that it has co-determination rights, for example, regarding the start and end of work and the organization of breaks.
Strategic questions on the topic of remote work
What is the connection between remote work and employer branding?
Die Flexibilisierung des Arbeitsorts und der Arbeitszeit bietet Ihren Mitarbeitern mehr Freiheiten und Selbstständigkeit, wodurch Sie die Motivation und das Engagement Ihrer Mitarbeiter nachhaltig stärken können. Daher empfiehlt es sich, um sich als attraktiven Arbeitgeber ausweisen können, Strukturen für remotely and to give your employees the opportunity to remotely pursue their activities.
Can I improve my company's employer branding through remote work?
Absolutely! For employees, the opportunity to work remotely increases the attractiveness of an employer. The trust placed in them and the independence granted strengthens employees' motivation and commitment and has a positive impact on their willingness to work.
What tasks does a management consultancy take on in the introduction of employer branding?
The shortage of skilled workers is a reality in many sectors in Germany, such that measures for creating an attractive employer brand are of high priority. Management consultancies can support you in this process by targeted analyses of the company's image, quality and resulting employer branding strategy. Deriving concrete measures and helping to implement them ensures a successful employer positioning that supports your company's values.
Is my company suitable for offering remote jobs?
Whether a company is suitable for having employees work remotely depends on the nature of the activities of the employees as well as the company's internal structures. If a company employs many employees who are tied to the presence at the company's premises by haptic materials, such as in laboratories, and by technical processes that require the presence of an employee, these employees are only suitable for remote work, to a limited extent. However, employees being able to perform their work regardless of location is a good prerequisite for possible remote work offers. It is also important to introduce internal IT solutions that can ensure employees can work from home while productivity is maintained.
Can I use organizational consulting / management consulting to improve the productivity of my remotely working employees?
Through the targeted analysis by a management consultancy the work behavior of your employees can be individually analyzed, and suitable measures can be derived from it. Employee productivity can additionally be promoted through individual, needs-based training and time-consuming behaviors can be examined and avoided.
How can I professionalize the introduction of remote work by a management consultancy or a change manager in my company?
Change managers can analyze challenges companies face when letting employees work remotely in a strategic manner and systematically accompany the change process, which the company is going through. This particularly implies the strengthening of targeted communication between employees and supervisors to integrate employees into the change process and to continue to strengthen and improve their motivation. Management consultancies can analyze the overall situation of the company beyond the change process in a strategic way, derive suitable measures from previous results and thus ensure the successful, professional implementation of remotely working employees.
When does one refer to "New Work"?
"Arbeitswelt 4.0" refers to the comprehensive changes in working methods and conditions that are specifically characterized by digitalization processes and are currently taking place. Particularly time- and location-independent work is referred to as "New Work", frequently.
Can I use a template/sample for an employee survey?
Theoretically, samples can be used for employee surveys. However, to obtain an individual picture of your own company situation and individual structures and processes, it is advisable to collect data through an individually created survey. Management consultancies can support you during this process with a thorough and professional analysis of the company situation and clear preparation of the survey results.
Which digitalization strategy is suitable for my company?
The digitalization strategy of your company depends on the technical resources already available and the areas of activity of the employees. If all the necessary digital prerequisites are already in place and your employees' willingness to work remotely is high, implementation measures are relatively minor. To design and implement a suitable digitalization strategy it is advisable to have a thorough status quo analysis of your company carried out by a management consultancy for example.
How can digital working be implemented in my company?
The prerequisite for implementing decentralized work is the creation of suitable digital organization and communication structures. It is also important to involve employees in the change process to remotely maintain and further strengthen motivation and commitment.
How does digitalization of the working world affect my company?
The world of work is undergoing a rapid change process and Digitalization is one of the most important building blocks for the successful strategic orientation of your company in the future. It is therefore important to implement digitalization processes in your own company to be able to act agilely in the future and maintain an attractive image as an employer.
What are the advantages of a company agreement for remote work?
A company agreement or guideline can set out all the important legal requirements for remotely or hybrid work which both employees and employers can use as a guide. This legally binding agreement dictates requirements that should be implemented and followed remotely in a professional and sustainable way for your company.
Can a sample company agreement be used for the introduction of remote work?
In principle, a template can be used, but the individual specifications of one's own company must be accounted for. It is therefore advisable to have a company agreement drawn up individually to record all the company's internal specifications and requirements.
Do I have to comply with the remote work obligation in my company?
Due to the current SARS-CoV-2 occupational health and safety regulations, employers must offer and allow their employees to work remotely whenever feasible. This includes compelling operational reasons, in the case of a lack of IT infrastructure or necessary work equipment, for example. Since the 22nd of April 2021, employees are now also required to work remotely when such an offer is provided.
What needs to be considered regarding the current Covid-19 Occupational Health and Safety Regulations?
As a pandemic containment measure, the Occupational Health and Safety Regulations require employers to allow their employees to work remotely with exceptions applying only for compelling operational reasons. In addition, as of the 22nd of April 2021, the Occupational Health and Safety Regulations also require employees to work remotely when such an offer is provided and "to an extent where no reasons speak against it".
Can I introduce remote work permanently?
Of course! The professional implementation of remotely working employees in your company does not only increase the flexibility of working hours and location, but also increases the motivation of your employees and the perceived employer attractiveness. Because of this, a permanent implementation of work being carried out remotely by, for example, a hybrid working model is an important building block to making your company fit for the future.
How many days per week can my employees work from home?
The number of days employees work from home depends on the nature of the business and the activity of the employee. To establish uniform rules on the number of days an employee can work remotely it is advisable to create a remote work policy, in which basic rules are defined.
How do I prepare my employees for their first day working from home?
Create a checklist in advance to inform employees of all the preparations they need to make. For example, ask whether they have a stable internet connection at their remote workplace and whether employees have all the important data, access points, and haptic materials they need to perform their work successfully. Furthermore, it is useful to aid in the form of information sheets or FAQs to resolve questions or uncertainties employees may have.
Questions on how to work remotely
Is it possible to work part-time remotely?Whether it is possible to work part-time remotely depends on the individual requirements of the employer.
What remote work regulations should apply?It is essential to define clear rules to implement remotely it is advisable to implement a company agreement to record all legal requirements and guidelines regarding the workplace. Furthermore, all employees should receive an introduction to all important digital processes and structures to maintain engagement and motivation.
What is important to consider when it comes to dress code?When working remotely the same dress code should apply as in the office, as appropriate attire has been shown to increase productivity.
At what times should my employees work / be available?Accessibility should be regulated in the same way as at the operating sites. Employees do not have to be reachable outside the agreed working hours.
How are breaks regulated?Normal branch office break times should be maintained in the remote work setting to prevent stress and preserve employee satisfaction.
What is the recommended way of working so that employees are not distracted when working remotely?To maintain a productive way of working even in a decentralized manner, it is advisable to clear disruptive factors such as a smartphone out of sight and reach and to deactivate unnecessary notifications such as the private e-mail inbox. Furthermore, techniques for increasing productivity can be learned in training courses to enable employees to work in a concentrated manner.
Questions on the topic of decentralized management
What are the success factors for efficient decentralized management?Decentralized leadership can be just as successful as in centralized teams by paying attention to a few factors. Clear guidelines and fixed deadlines can establish uniform structures in the team and maintain and promote communication between team members. To ideally prepare managers for decentralized leadership it is advisable to have a management training course in which managers learn all the important content from the right digital appearance to decentralized team organization.
Why is trust work critical to decentralized leadership in remote work?Employees' work behavior is subject to less control when working remotely as opposed to in the office, which can be initially challenging for many managers. However, employees have proven to be more productive working remotely than in the office, which is why managers should focus less on control and more on results. Giving your employees confidence by allowing them to work independently also boosts employee motivation and engagement.
As a decentralized manager, should I always be available?For managers, the same accessibility applies as in the office. To ensure productive work and smooth communication with employees, it is advisable to be available to employees as often as possible during working hours.
How do I adjust my leadership style when my employees and I are back in the office?Working methods that have proven successful during working remotely such as results-oriented work instead of constant control and trust in team members' work behavior, can also be adopted in hybrid or centralized work structures. These promote team cohesion, team engagement and employee satisfaction.
How do I maintain a structure with employees working remotely?Schedule regular project meetings, roundtable discussions, and feedback sessions to successfully delegate current projects and address employee concerns in a timely manner.
What advantages do retrospectives offer me?Retrospectives help people work more productively by evaluating the past: by looking back on completed processes, improvement actions can be derived to enhance future work processes and strengthen team collaboration.
How can I optimally use and optimize the existing organizational software?Agree on a common organizational software per team/department and set rules for the communication within the software. Through the task creation function, you keep track of the assignment of your own tasks and those of colleagues. Also, you can work in parallel in documents through file sharing and promote productive, asynchronous communication by using the comment function in Word or PowerPoint.
Questions about the equipment in a remote workspace
What (technical) equipment do my employees need for a remote workplace?Your remotely working employees need a company laptop and a stable internet connection. Depending on company-specific requirements, a second monitor and VPN access can also be provided to protect access to the company network. A camera - integrated into the laptop - is recommended for efficient meetings. A keyboard and mouse, as well as headphones including a microphone or headset, also ensure that one is well-equipped when working remotely. For space, a free and organized desk is recommended to promote focused and productive work, as well as an ergonomic office chair and natural light.
Do employees need complete remote work equipment if they only work from home for a limited period?In principle, remotely working employees need a company PC, a mouse, and a physically secluded location to exclude third parties during working hours. It is unnecessary to provide employees with cost-intensive office furniture for a limited period. Nevertheless, it is important to ensure that remotely working employees are not subject to health restrictions due to inadequate equipment and that data protection measures can be observed.
Which technical tools support the collaboration of decentralized teams?Communication software, such as Jabber Cisco, Microsoft Teams, and Microsoft Outlook, provide effective communication between team members on a decentralized team and support their collaboration.
What are the benefits of organizational tools like Trello and Asana?Organizational tools such as Trello or Asana make it possible to easily design task distribution and process structures between employees and teams in a simple and clear manner. Trello is particularly suitable for smaller companies due to its simple and intuitive interface. For larger teams and complex projects that require more functions, the use of Asana is recommended.
Virtual communication and remote collaboration issues
What are the necessary considerations regarding communication within a decentralized team?Team members in decentralized teams can stay in touch through both synchronous and asynchronous communication. Comments or non-urgent questions can be clarified through chats or annotation functions in documents, while urgent, more complex topics are best discussed via video conference. Regular communicative exchanges between team members, scheduled and brief feedback sessions, and a camera turned on during video meetings are useful for intensifying communication and enabling successful collaboration.
Which digital communication channels are recommended?For personal conversations and building relationships between employees, telephone calls are recommended. Urgent questions should take place in (team) chat, while video conferencing is best for workshops and training, team discussions, and weekly planning. If it is a matter of formal communication and updates for larger groups, drafting emails is recommended. Private communication channels such as WhatsApp, on the other hand, should be avoided.
How do I conduct virtual feedback conversations?Feedback meetings on completed projects can be held in the working group; for more personal meetings, one-on-one meetings are a clever idea. Create an agenda to be able to reflect aspects in a structured way. Give employees plenty of notice for the feedback meeting so that they can assess and prepare in advance. Clear communication is particularly important in virtual meetings: formulate the feedback briefly, concisely, and clearly and make sure that the words you use are respectful and appreciative. Also, make sure you appear professional in the video conference: Do not sit too close to the camera, look as directly as possible into the camera, and pay attention to your body tension.
What meetings should be introduced when working remotely?To stay in regular communication with employees, it makes sense to have daily, 15-minute meetings in which employees can present their daily results, but also challenges. Managers should also hold regular, short meetings with their employees to identify and resolve any problems at an early stage. Furthermore, formats such as a digital coffee break or digital team events outside working hours can contribute positively to the working atmosphere and employee motivation.
What is asynchronous communication?Asynchronous communication refers to time-delayed communication, for example via comment and chat functions or by e-mail. The advantages of asynchronous communication are independence from the availability of other employees or managers and transparent communication that can be read at any time. This time-saving communication variant is useful, for example, when creating documents or for simple questions, to be able to work in a time-delayed manner while maintaining the same level of information.
How can I implement asynchronous communication in my team?Define rules for communication channels: Simple questions or comments can be communicated via chat or left in documents to be processed and do not require a meeting. Explain practices to your employees and remind them if agreed communication channels are not followed.
How do I prepare for efficient meetings?Deliberately set short deadlines to encourage efficient work and invite only colleagues whose presence is essential. Create invitations for meetings via email invitation and create an agenda for each session.
How do I manage meetings efficiently?Prepare meetings beforehand, for example, by opening required documents in advance. Make sure you are in a distraction-free environment, with the mic off and the camera on. Use the hand signal feature when you want to speak and record the following steps and follow-up activities.
What are the advantages of a digital team calendar?A shared, digital team calendar makes it easier for team members to plan meetings smoothly and prevents time-consuming misunderstandings and rescheduling.
Digital teambuilding issues
How do I successfully integrate my employees socially despite distance?Communication is vital in decentralized or hybrid teams to strengthen employee satisfaction and increase team engagement. In addition to daily meetings, regular teambuilding-evenings are recommended where employees can talk privately outside of working hours, play games together or cook together to strengthen team integration. Regular brief check-ins by managers with decentralized employees are also helpful to maintain an overview of the current mood in the team and any challenges.
What role do teambuilding measures play in virtual collaboration?Trust and honest communication are keys to the success of hybrid teams. Teambuilding strategies are essential for virtual collaboration to strengthen informal communication exchange and thus team engagement. Strongly integrated and connected teams are more motivated, more willing to perform, and more likely to feel a sense of belonging to the company. Therefore, teambuilding measures are a creative solution to promote team cohesion more intensely and strengthen motivation. On request, RemPro will create individually tailored teambuilding packages, which are built to maintain and improve your teams' commitment.
Questions on productivity in remote work settings
How can I maintain and increase the productivity of my employees carrying out remote work?Using organization tools such as Asana can ensure the overview of the work progress and efficient task distribution and allocation. Through clear communication and regular short meetings and feedback loops, managers can manage projects efficiently in a decentralized manner and check the productivity of employees. In addition, it is a clever idea to have employees learn methods and tools in productivity enhancement training courses, which can be applied and implemented promptly.
How can virtual meetings be designed and conducted effectively?Virtual meetings should be scheduled and of short duration to increase productivity. Invite only employees involved in projects and create an agenda for meetings. Using the camera improves meeting efficiency and communication. Therefore, when it comes to remote work a camera-on habit is recommended.
Which skills make my employees suitable for remote work?The prerequisite for working remotely is the existence of specific knowledge and skills of the individual employee and technical requirements defined by the company. If employees are unable to demonstrate the required skills and prerequisites, they should attend workshops tailored to developing the skills in question.
Further education - How can I train my employees digitally?To train your employees digitally and prepare them professionally for hybrid work or remotely carried out work, webinars and workshops are suitable methods. In small groups, employees can learn digital communication and working methods through on-site or virtual training and seminars. Likewise, managing directors and executives can be prepared for decentralized project management and leadership in training courses. We would be happy to create trainings and workshops for managers and employees tailored to your needs on request.
How do I succeed in decentralized management of my employees?It is essential to define clear rules to implement decentralized work professionally. These can be determined using a decentralized work policy, checklists, and information sheets. It is important to intensify communication with your remote employees based on the tools used in the company and to design this communication with daily meetings consciously. In addition, scheduled, regular, and brief feedback meetings give you the opportunity to review the performance and productivity of your employees.
Which tools help employees increase productivity?There are some useful tools for remote workers to operate more efficiently. Noisli creates subtle background sounds to simulate an office atmosphere. Wunderlist helps to create, edit, and link various to-do lists. Evernote is recommended as a digital notebook to record spontaneous ideas in text or voice notes.
What is the Pomodoro technique and how do I apply it?The Pomodoro technique is a valuable technique to work on tasks in a more concentrated and efficient way. For this purpose, the respective task is worked on for 25 minutes, followed by a 5-minute-break, and another 25-minute work period, then again, a 5-minute-break. After four Pomodoro units, a more extended break will strengthen the ability to concentrate on the subsequent tasks.
What is the salami tactic and how do I apply it?Salami tactics are used to divide tasks into "slices" to make it easier to tackle large projects and maintain commitment. To do this, divide your projects into subtasks, arrange them according to meaningfulness and priority, and work through large projects one slice at a time!
What are common time wasters when working remotely?When working remotely the worst time wasters are constantly checking e-mails, lack of organization, and surfing the net.
How can I eliminate time wasters when working remotely?Meetings can be made time-efficient by setting appropriate goals, time limits, and good preparation. A tidy workplace, good file structuring and to-do lists can counteract any lack of organization. Do not disturb mode and blocking frequently visited websites prevents time-consuming surfing on the Internet and guarantees more efficient work.
How can I increase the concentration of my remotely working employees?Eliminating timewasters when working remotely and applying productivity tactics such as the salami technique can efficiently increase employee focus. Employees can learn other methods in hands-on productivity training sessions to practice them promptly and effectively.
What can I do to support remote employees who have parental responsibilities whilst maintaining the required level of productivity?It is helpful to offer flexible working hours and schedules to present an attractive employer to working parents through flexible working time models. Support your employees by offering remote work parents tips on working out a daily structure and introducing rules at home. To ensure fewer distractions at home, it is a good idea to establish clear, understandable rules between parents and children.
How do I determine and ensure the satisfaction of my employees in new work?With so-called pulse checks you can use a mood barometer to determine your team's satisfaction with little effort and take countermeasures in the event of deviations. Your employees appreciate your availability. Organize regular short meetings and feedback sessions via video conference. Ensure that all employees are informed about operational processes, announcements, and internal departmental matters and remain integrated into operational processes.
HR questions on the topic of remote work
How can onboarding be carried out successfully in a remote work setting?
At a welcome meeting, the supervisor provides a clear presentation of all critical processes, functions, documents, and software. In addition, the start for new employees can be facilitated by a contact person who can provide support in the event of questions and ambiguities. Getting to know the other team members through short meetings ensures good integration and supports the familiarization process.
How can I transform my HR processes digitally?
The digital conversion of personnel processes takes place, for example, through the introduction of digital employment contracts, which the future employee signs with the help of an electronic signature. Software such as Smart Time Plus, Clockin, and Time Track enables the digital recording of working hours. Software such as Lexoffice, Lexware, and DATEV are suitable for generating legally secure monthly payrolls in a timely manner. Furthermore, job interviews, onboarding, and offboarding processes can be implemented digitally through online meetings via Microsoft Teams or Skype for Business. We will be glad to assist you with digital process design and answer any questions you may have.
How do I ideally prepare my employees for working from home?
Involve your employees in the change process to maintain motivation. The basis for successful implementation is a systematic transfer of the information regarding all rules, duties, and procedures that employees can expect. Therefore, we recommend preparing employees for working remotely through introductory training, individually crafted information material, and contact persons to maintain and increase commitment.
How can I maintain and increase the motivation of my team when working from home?
An essential part of decentralized team management is maintaining communication structures between employees. Therefore, daily meetings in which work progress is presented, check-ins with individual employees, or Digital lunches are helpful to connect employees more closely and maintain motivation.
What are the types of decentralized team building?
Decentralized teambuilding events come in many different forms: a digital Escape Room, a virtual walk through the petting zoo, or digital gatherings through software like Gathertown. RemPro will be happy to put together a customized selection of decentralized teambuilding events for you on request, which is guaranteed to remain in your employees' memories for a long time!
Which decentralized teambuilding activities are suitable for my team?
The type of teambuilding that makes sense for your company depends on the size of the team, the desired goal of the measure, and the planned effort. From digital cooking evenings to speed dating at home, communication, teamwork, creativity, and change processes can be triggered depending on your needs. We would be glad to create a teambuilding package that is right for your company!
Which decentralized teambuilding events are GDPR compliant?
From virtual scavenger hunts, online poker courses, or Thai cooking courses: the selection of GDPR compliant teambuilding events is enormous. Upon request, we will gladly provide you with an overview of all GDPR compliant teambuilding events, which will strengthen your team cohesion and increase motivation.
Questions about health in remote work
What steps should I take to set up a workspace at home?When working remotely employees need a private, stable Internet connection, a company laptop, mouse, and, if necessary, a second monitor. Furthermore, employees should work at a suitable table and ergonomic chair to avoid tension in the neck and back. Sufficient lighting is also recommended to work in a way that is easy on the eyes.
What is important to consider when it comes to body posture in the workplace?The chair and keyboard height should be adjusted to your height to keep your elbows at an angle of 90 to 110 degrees to maintain a healthy posture. The monitor should be placed 50-100 cm away from your face so that its center is at your eye level. It also makes sense to change your posture from time to time or work while standing.
What should be considered for a healthy diet when working from home?In principle, it is recommended to eat a balanced diet to promote health and concentration. Fatty or meaty food takes more time to digest and therefore often makes you tired: Light food is more suitable, as the range of movement when working remotely is comparatively reduced.
How can I support the health and wellbeing of my remote employees?There are several ways to motivate employees who work remotely to exercise more. One possibility are joint decentralized sports evenings, during which everyday sports activities are carried out via YouTube. In addition, small aids such as yoga mats, skipping ropes, or balance boards can be provided by the employer to encourage employees to take part in sporting activities during breaks. Walking talks is another way to combine informal meetings with a short walk and motivate employees to exercise more.
How can one counteract stressors in a remote workspace?Motivate your employees to achieve an excellent work-life balance and a strict separation between private and professional life. Stressors can be balanced with sufficient sleep, sports sessions, a balanced diet, or other hobbies.
What can be done to improve posture when working remotely?Various aids are available to promote healthy posture among your employees: A second monitor and a height-adjustable laptop holder simplify work and posture. Ergonomic seat cushions, a computer mouse, or footstools are further practical supports.
How can a successful work-life balance be achieved?Motivate your employees to achieve an excellent work-life balance and a strict separation between private and professional life. Employees should not have to be available outside their agreed working hours and on weekends. Furthermore, it makes sense to keep fixed working hours and set up a separate work and private area to conclude the working day spatially as well.
How can I get enough exercise even when working remotely?Take regular breaks during which you move briefly. Have conversations with colleagues while standing or walking and include athletic sessions during your lunch break. We also recommend that you constantly change your posture and work while standing.
Questions about taxes and costs
Who covers the costs of remote work expenses?In principle, the employer must bear all expenses of remotely working employees: this includes office supplies and communication costs such as telephone bills. Apart from this, individual regulations can be made, which should be agreed upon in words.
Which funding opportunities are available for remote work?Government support can be obtained in the form of consulting grants ("go-digital" and the German "RKW Beratungsförderung zur Digitalisierung", i.e. consultation funding for digitalization) and grants for digitization investments. You can find some offers under the following link.
Data protection questions of remote work
What should be considered when it comes to data protection in remote work?
Protecting business data from third parties, such as family members, partners, children, or roommates of the employee, is a top priority with remote work and is advisable to formulate a remote work agreement for your employees that addresses data privacy to ensure data protection and data security. The arrangement of terms depends on the sensitivity of the data. Nevertheless, it is crucial to ensure that documents and data are kept secure and that employees agree to perform their work out of hearing and sight of third parties.
How can data and documents be protected when working remotely?
Make sure that your employees have clear instructions on how to use the hardware and software you provide. Company data should not be stored on your employees' personal devices, and printouts should not be placed in private household waste. Haptic documents should be stored in a lockable location and passwords should secure company laptops.
What is the best way to secure my data?
It is advisable to provide VPN access to the company network. The use of public Internet connections should be prohibited, as open WIFI networks are not encrypted and may be hacked easily, such that there is a high risk of an exposure of company data. There is the option of conducting data protection training to inform your employees about data security and raise awareness of the associated security measures.
How do I regulate the availability of my employees who work from home?
Employees should be reachable during their working hours and clarify this via the "Available" status function in Microsoft Teams or Cisco Jabber. However, in decentralized team managers should focus more on the work results of their team members than on constant availability. In addition to asynchronous communication via chat or comment functions, regular meetings can ensure an exchange with employees and colleagues.
What is a working from home flat rate?
Working remotely can lead to additional costs for the employee, such as electricity, water, and heating. Such expenses can be covered by the remote work flat rate. In total, employees who work remotely can subtract up to 600 euros for this from their taxes for 2020 and 2021. These 600 euros result from 5 euros per working day, whereby it should be noted that a maximum of 120 working days per year can be included in the tax return.
Does my company need a company agreement?
In principle, it is advisable to draw up a company agreement to implement remote work regulations professionally and sustainably. It should be noted that, according to Section 90 (2) of the Works Constitution Act (BetrVG), "the planned measures and their effects on employees, in particular on the nature of their work and the resulting requirements for employees," must be communicated to the works council. Co-determination rights of the works council apply, for example, to the installation and use of technical equipment, as well as concerning working hours.
What should be considered concerning occupational health and safety?
The statutory regulations on occupational health and safety apply both in the office and when working remotely; this means, for example, that we must also observe regulations regarding maximum working hours, breaks, and rest periods of remotely working employees. Furthermore, the ban on working on Sundays and public holidays also apply. In principle, employees are also insured against accidents when working remotely but this does not apply to private activities. If, for example, your employee got injured on the way to the kitchen to get food or drinks, this does not count as an occupational accident, according to the BSG.
What are the working hours of a remote employee? Should working hours be documented?
Remote work takes place within the defined framework working hours. Here, too, employees are obliged to adhere the maximum daily working time of ten hours (§3 ArbZG) and the minimum eleven-hour uninterrupted rest period between working days (§5Abs.1ArbZG). Working hours should be documented such that they can be checked. This can be done, for example, using time recording software such as Smarttime.
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